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Suppliers

Suppliers in GoStock are the vendors you buy inventory from. Setting them up correctly makes purchase order creation faster and replenishment suggestions more accurate.

Adding a Supplier​

  1. Go to Suppliers in the left navigation, or click Add Supplier from the Settings quick actions bar.

  2. Click Add Supplier (top right of the Suppliers list).

  3. Fill in the Company Information section:

    • Company Name — required. The supplier or company name.
    • Contact Person — your primary contact at this supplier.
    • Email — required. Used for reference on purchase orders.
    • Phone
    • Address — full business address.

  4. Fill in the Purchasing Defaults section:

    • Lead Time (days) — how long deliveries take from this supplier. GoStock uses this to calculate when to reorder and to show expected arrival dates on purchase orders.
    • Default Receiving Location — when you create a purchase order for this supplier, this location will be pre-selected as where stock will be received.
    • Payment Method — Bank Transfer, Credit Card, or Cash on Delivery.
    • Payment Terms — Due on Receipt, Net 7, Net 15, Net 30, Net 60, Net 90, COD, or Prepaid.
    • Tax Profile — free text, for example "VAT Registered" or "GST Exempt".
    • Default Discount Type — Percentage or Fixed Amount.
    • Default Discount Value — the discount amount. Only visible if a discount type is selected.

  5. Add any internal Notes about this supplier.

  6. Click Create Supplier.

tip

Set lead time accurately. GoStock uses it to flag when you need to reorder based on your sales velocity. If your supplier takes 14 days to deliver but you enter 3, you will run out of stock before the order arrives.

The Supplier Detail Page​

Opening a supplier shows three tabs:

  • Details — edit all the supplier's information (same fields as creation plus the same layout)
  • Products (n) — all products assigned to this supplier, with their SKU, name, barcode, cost, and vendor
  • Performance — delivery metrics based on your purchase order history with this supplier

Products tab​

The Products tab lists every product in your catalog that is linked to this supplier. You can search by SKU, name, or barcode. This view is read-only — to link new products to this supplier, do it from the product side (see below).

Performance tab​

The Performance tab shows:

  • Total purchase orders placed with this supplier
  • Completed purchase orders
  • Status breakdown (Draft, Sent, Partially Received, Received, etc.)
  • Number of products linked to this supplier
  • On-time delivery rate (percentage of POs received by the expected date)
  • Average lead time in days, compared to your configured lead time

Linking Products to a Supplier​

GoStock supports multiple suppliers per product. You link them from the product's inventory detail page:

  1. Go to Inventory and open the product.
  2. On the product detail page, look for the Suppliers section.
  3. The preferred supplier's cost and vendor SKU are shown. Additional suppliers are listed below.

To manage supplier links in more detail, use the dedicated product-suppliers API or manage them during purchase order creation (where you can add vendor SKU and unit cost per line).

note

When you create a purchase order and add line items, GoStock pre-fills the unit cost and vendor SKU from the preferred supplier link if one exists. You can override these on the PO.

Multi-Supplier Support​

A product can have multiple suppliers. This is useful when:

  • You have a primary supplier and a backup supplier
  • Different variants come from different vendors
  • You want to compare costs across suppliers

Each product-supplier link stores:

  • Vendor SKU — the supplier's own part number for this product (shown on PO line items)
  • Unit Cost — your negotiated cost price from this supplier
  • Pack Size — if you order in cases or packs (for example, 12 per case), enter the number here. GoStock adjusts order quantities accordingly.
  • Preferred — one supplier per product can be marked as preferred

Preferred Supplier​

The preferred supplier is the one GoStock defaults to:

  • When auto-generating replenishment POs from the replenishment dashboard
  • When pre-filling cost on a new purchase order line
  • When displaying supplier information on the inventory detail page

Only one supplier can be preferred per product. Changing the preferred flag does not affect any existing purchase orders.

Editing a Supplier​

Open the supplier from the Suppliers list. The Details tab shows all fields in editable form. Make your changes and click Save (the save button appears at the bottom of the page in the page actions area).

Deleting a Supplier​

Open the supplier and scroll to the bottom of the Details tab. Click Delete Supplier. A confirmation modal appears — type the confirmation text and click to confirm.

note

Suppliers that have purchase orders against them cannot be deleted. The delete action will be unavailable. If you no longer work with a supplier but cannot delete them, you can clear their products and leave the record as an archive.

Supplier Performance in Analytics​

The Analytics page has a dedicated Suppliers tab showing aggregated performance data across all your vendors:

  • On-time delivery rate per supplier
  • Average actual lead time vs. configured lead time
  • Discrepancy rate (percentage of POs that had receiving discrepancies)
  • Total spend per supplier

Click any supplier row to drill into that supplier's detailed performance view with trend charts and recent PO history.

See the Analytics & Reports guide for details.